Booking the NGS Gallery

This form is for enquiry purposes only. Submission of this form merely provides New Glasgow Society (NGS) with sufficient information on which to evaluate a future use of our gallery space, and does not constitute a booking of that space. (Bookings are considered confirmed only when we have informed you by email.) Where charges are made, we make the gallery available as a way of supporting upcoming artists, the visual arts in Glasgow generally, and Glasgow-based community groups, as well as a contribution to NGS running costs.

Fields marked with an asterisk are mandatory.

Data Protection

If you submit this form, we understand this to mean that you consent to New Glasgow Society holding the data provided. If you wish to review any of your data held by NGS, please email and we will provide this information directly. You can also use this email to instruct us to delete any information previously submitted to us.

Dates and hours

Suggest your desired start and finish dates below. Please check our calendar of events on this page, and choose a set of dates which doesn't overlap with either a listed event or a provisional booking. If you have some flexibility in your booking dates (or simply want to suggest alternatives), please use the supplementary dates information box underneath. You can also inform us here if you wish to separate the booking dates into two blocks. Please consider that you must include sufficient days for install and deinstall, where necessary, and that we do not usually accept a hire period shorter than two days.

Desired first date*
Desired last date*
Supplementary dates information

When in use, the gallery tends to be open from 10:00 - 16:00. However, this might not be suitable for your event, or you may not feel able to have the gallery staffed sufficiently for that time. In this case, please choose different opening hours.

Opening time for regular exhibition/event*
Closing time for regular exhibition/event*

Are you intending to host an opening or preview? If so, please indicate on which of your desired dates above this would take place, and the required opening and closing times of this. 18:00-21:00 is often a good choice for this. Please bear in mind that we have upstairs neighbours and would strongly discourage any use of the space beyond 21:00-22:00. Also for this reason, any request for permission for music (especially performance) should be made in the 'Further comments' box at the foot of this form.

I will be holding an opening/preview event
Date of opening/preview (if held)
Start time for opening/preview event (if held)
End time for opening/preview event (if held)

Exhibition/event details

If the final title is unavailable, please supply a temporary reference title, followed by 'tbc'. We can confirm the title later.

Important! Please specify in your event description whether you are interested in the original space at Argyle St, or the new NGS (East) at High Street. We will be updating the website and form soon to provide an option for this.

Title of proposed exhibition/event*
Brief description of proposed exhibition/event*

In certain circumstances where the proposed exhibition/event clearly furthers NGS aims as described on this page, we will enable use of the space free of charge. This is always subject to the discretion of the Committee. If you would like your proposal to be considered for this designation, choose 'NGS-supported' below, and describe why. Use of the space by student or community organisations is charged at £40/day, including install day(s), and by professional bodies at £150/day.

I am*
If you chose the last option, please explain in which way the exhibition/event would further NGS aims


If you are able, at the time of submitting this form, to provide a 100-400 word explanatory text for your exhibition/event, then please include it below. Please also supply a representative image (min 800 pixels with or height). These can both be supplied at a later date - especially if you are simply enquiring about availability - but the earlier we have this information, the more we can do to promote the exhibition/event.

We list all confirmed exhibitions/events on or website, and reference this via our Twitter and Facebook accounts. Where time is sufficient, we submit listings to a variety of listings sources. We would recommend that you produce at least 2 x A2 sized posters to display on our A-board on hte pavement outside our gallery. Our window is suitable for cut vinyl display, or even back-projection.

Promotional text for exhibition/event:
Upload an image (.jpeg, .jpg or .png):

Terms and conditions

In the event of my proposal being accepted, I understand that

  • I will be responsible for ensuring the gallery is suitably staffed for all hours of opening
  • I must ensure that the gallery is secured when leaving it for any duration
  • all interior and wall surfaces will be returned to the state in which they were found (including sweeping up, waste disposal, and filling and painting of walls where necessary)
  • I will be responsible for any catering supplies required during opening or the duration of the use of the gallery
  • Booking will not be accepted until any and all fees have been received by us
  • 20% commission will be payable to NGS on any sale of work
  • electricity commission charges, if substantial, will be added to the basic booking fee in some circumstances
  • NGS will use any image I provide to them for promotional purposes
  • I consent to NGS retain all data submitted via this form, and understand that I may request review or deletion of this data in future

First name*
Last name*
E-mail address:*